Renting vs buying
What would be the best choice for your booth?
Is it better to rent or buy a booth? Many companies face this dilemma because both options have their advantages. Your choice depends on various factors, the first being your goal for participating in a trade show or event and what you want to get out of an exhibition booth. Think about how often you want to take part in shows or exhibitions and – equally important – how far will your budget stretch?
Renting an exhibition booth
Renting a booth is ideal if you want to be flexible and have everything taken care of. The list below sums up the advantages of renting a booth.
Advantages of renting an exhibition booth
- Flexibility: you can rent a different booth each time, perfectly tailored to the specific message and look you want to communicate.
- No storage: you don’t have to worry about storage costs because we’ll take back the booth after the fair.
- No maintenance or repair: maintenance or replacement costs are at the lessor’s expense.
- Budget-friendly: renting a booth requires a relatively small investment, making it ideal for those with a limited budget.
When is renting an exhibition booth the better choice?
- If you take part in no more than a few trade shows or exhibitions a year.
- If your branding changes regularly.
- If you want a new look for every event.
- If you want to experiment with different booth designs before making a final choice.
Buying an exhibition booth
If you regularly take part in trade shows and prefer to keep the same, consistent look and feel, buying your own booth could be the more logical choice. Read more about the advantages of buying a booth below.
Advantages of buying an exhibition booth
- Good investment: it can be a lot more cost-effective to invest in buying a booth rather than renting one every time.
- Complete control: your customized booth is entirely in line with your brand and storytelling.
- Recognizability: having the same booth every time increases recognizability.
- Adaptability: because we use modular systems (interchangeable modules), we can easily adapt your booth to your needs and different events and venues.
When is buying an exhibition booth the better choice?
- If you regularly take part in trade shows and/or events.
- If you want a consistent look that you can use for multiple years.
Renting or buying: price differences
Renting a booth means that you pay the rental price each time you take part in an event. Buying a booth means a one-time investment. Storage, maintenance, and transportation costs are charged separately.
Do you need advice? We’ll be happy to share our thoughts with you.
Whether you’re thinking of renting or buying a booth, we’ll be happy to help you make the best decision. Our team has extensive experience in booth rental and custom solutions. We’re ready to advise you on what would be the best option based on your needs, goals, and budget.
Contact us today and find out how we can make your participation in any trade show a resounding success!
Frequently asked questions
Is it better to rent a booth or buy one?
Are you about to decide whether to rent or buy a booth? Your company is not the first to face this dilemma. Both options have their particular advantages and suit different situations. The best choice for you depends on your goals, how often you take part in events and, last but not least, your budget. The overview on this page may help you decide whether you want to rent or buy an exhibition booth.
When should I opt for renting an exhibition booth?
- If you take part in no more than a few exhibitions a year.
- If you regularly change your branding or message.
- If you want a new, unique look for every event.
- If you want to experiment with different booth designs before investing in your own booth.
Exhibition booth rentals are a popular choice for companies that value flexibility and convenience. It lets you focus entirely on the content and presentation while you’re at the trade show.
When to opt for buying an exhibition booth?
- If you regularly take part in trade shows or other events.
- If you want a consistent look that you can use for multiple years.
- If you want full control over the design and customizability of your booth.
Buying a booth is ideal for frequent trade show participants who want to offer a consistent brand experience. It’s an investment that will pay off over time.
Renting or buying: what are the differences in price?
Renting a booth means paying for your booth every time you take part in an event. The rental price often includes the costs for transportation, assembly, and dismantling, so you know exactly how much you need to budget per event.
Buying a booth means having to make a larger, one-off investment. There are, however, additional costs to consider, such as:
- Storage costs: you need space to store the booth after use.
- Maintenance costs: any repairs or updates to the booth.
- Transportation costs: additional expenses for logistics.
Although buying a booth means a higher initial investment, it may well be the more cost-effective option if you frequently participate in trade shows or other events. For companies taking part in a trade show only occasionally, renting a booth would generally be the better choice.
Renting or buying: how do I make the best choice?
The decision to rent or buy a booth entirely depends on your situation. Ask yourself the following questions:
- How often do I participate in trade shows?
- Do I have a fixed budget, or do I prefer flexibility when it comes to the costs?
- Do I want consistent branding, or would I like to alternate?
- What is my budget for storage and maintenance?
So, if you only take part in events occasionally and want to be flexible, renting an exhibition booth is the best choice. But if you prefer consistency and a booth that fully reflects your brand, buying a booth is a smart investment.
